News & Events

Revalidation – The new process

There has been much chat of late about revalidation and our enquiries team have been busy gathering information from a range of sources to help steer you through the process. There will be a new Fact Sheet out shortly, but here are a few useful nuggets to get you started!

The new process

Revalidation will replace the current continuing professional development (CPD) system. Pharmacists will still be carrying out and recording learning and development activities, but there will be greater scope to reflect on the positives of this learning. All pharmacists should have received an e-mail from the GPhC in February about the upcoming changes. Pharmacists who have not received any correspondence should check to make sure that the GPhC has their up-to-date contact details.

When will it happen?

The GPhC will introduce revalidation in phases over the next two years. The first phase will begin with pharmacists whose registration is due for renewal on 31st October 2018. Subsequent groups will submit as their registration becomes due. This phased introduction will mean that all pharmacists will have submitted their first revalidation records by 14th October 2019 and their second set by the 14th October 2020.

The GPhC has a revalidation timeline that pharmacists can use to see when their records will be due for submission.

What submissions must be made?

For the first year pharmacists will only need to submit four CPD records, at least two of which should be planned learning activities.

In subsequent years pharmacists must submit the following:-

  • four CPD entries, at least two of which should be planned learning activities (see below for description)
  • one reflective account
  • one peer discussion.

Planned entries would include any planned learning event, for example, this could be an online course, an internal/external training event or a conference. If an unplanned learning opportunity comes along, pharmacists might want to note down the details for future use.

The GPhC has documented some example records for pharmacists to use as guidance. The examples include a variety of pharmacy settings, including hospital, community and academia. These can be found in the Example records booklet.

Recording and submitting records

Pharmacists will be need to submit their records via the GPhC online system. The new My GPhC goes live from April 2018 and pharmacists will be sent a letter with their PIN number so that they can log on to the new system. Again, this will be a phased roll out, so the first group to receive these letters will be those whose registration is due for renewal at the end of October.

Pharmacists should note that the new system will only store records for one year. Pharmacists who would like to retain their records for longer than a year will need to store them elsewhere and can record entries wherever they choose. Pharmacists can use the GPhC revalidation record templates and transfer the records to the GPhC online system when needed.

What about all my records on the old GPhC system?

Pharmacists will still be able to access their records on the old system until the 1st June 2018. They will be in read only format from 1st April 2018, and those who want to keep these for future reference/use will need to print them off before 1st June 2018 when all content will be deleted. The GPhC has a step by step guide on how to do this.

What should I be doing now?

Pharmacists should continue to carry out as much CPD as is necessary in order to practise safely and should make sure that at least two of their CPDs are planned learning activities.

Choosing a peer

Whilst no pharmacists will be required to submit a peer discussion record this year, the GPhC recommends that they start to have a think about who might be a suitable peer for them. There are numerous people who could be a suitable peer. They include:-

  • a work colleague
  • somebody from an education or training provider
  • somebody from a professional body or association
  • somebody from a local or national network.

For further information on revalidation, see the GPhC website.

Our fact sheet on revalidation, which will include further guidance on choosing peers and reflective accounts, will be ready for publication shortly. Watch this space!

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